Faculty & Staff Resources

Anyone interested in applying for a position at the University of Maryland should visit University Human Resources.

New employee payroll appointments will start the first Monday of a pay period (provided the appointee completes all required payroll documents). Any changes to existing appointments should be submitted in advance of the requested effective date.

Note: In order to comply with UMD Policy and Federal Regulations, our office cannot process “same day,” or "backdated" hiring requests. An employee must have an active PHR appointment to work on campus (paid or unpaid).

A number of steps must be completed before an appointee may begin work at The University of Maryland:

Employee Data Collection
The Employee Data Collection Online Form provides the payroll office the information necessary to create your appointment and schedule your onboarding meeting.

Form I-9
The Form I-9 determines work eligibility in the United States. “Employers must complete Form I-9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after November 6, 1986, to work in the United States” (USCIS). This form is sent via email after receipt of employee data and is completed by you online. You will need to present original identification to us no later than 3 business days after your start date.

Acceptable Documents for the Form I-9

Original Payroll Forms (provided upon receipt of employee data)

W-4 Withholding Allowance Certificate: Claim allowances for Federal and state tax or claim “Exempt” based on your individual tax needs.
Direct Deposit Authorization: Bank Name, Routing Number and Checking/Savings Account Number (NOT debit card number) required for completion.

If you are in the U.S.. with work authorization, before we can establish your payroll appointment you will need to bring your work authorization documentation to the Business Manager.

Please bring with you:

DS-2019 or I-20
Passport
I-94 document
Employment Authorization Document Card (if applicable)

All international visitors (paid and non-paid) will receive an email which allows you to provide the required information and complete most of the necessary forms via the Internet from any web-accessed computer using the GLACIER Online Tax Compliance System. The information and forms must be provided prior to any payment so that the correct tax withholding and reporting decisions are made; failure to do so may result in the maximum rate of tax withholding and/or delayed payment. Information provided to GLACIER is transmitted and stored securely and will only be used by University of Maryland System for purposes of tax withholding and reporting. Please access Glacier and complete the online record, sign and submit the Tax Summary Report and copies of the documents listed near the bottom of the report as soon as possible to Payroll/HR during your onboarding meeting.

Each international person is different, so you may not have some of the documents listed above. Bring only what you have from the list. We will advise you of any additional steps you may need to take.

Honorarium payments for Nonresident Aliens: NRA payments are processed through payroll. In addition to the Honorarium Payment Form, please see the required NRA forms below:
NRA Honorarium Documents (Required)

Additional Information for International Employees

Annually, you will need to complete paperwork with our office in regards to your Visa/Immigration status. Notifications through Glacier.
Check in with the office of International Student and Scholar Services (ISSS) and attend an orientation in their office.
Do not work outside the University without checking with an advisor in ISSS (International Student and Scholar Services) office prior to working.
Be mindful of the program end date on your I-20 or DS-2019. Notify Payroll of changes in your status or extensions. If your employment authorization expires, you WILL NOT be allowed to work.

Time Records/Timesheets
Work days and leave hours must be recorded for Exempt employees and Faculty (50% FTE or more), while Nonexempt and hourly employees are required to record actual hours worked.
Time records must be signed off at the end of each pay period by both the employee and the supervisor.
www.timesheets.umd.edu

W-4
CPB still requires submission of an original paper form after online completion.
Claiming “Exempt” CANNOT be done online

Direct Deposit
Note: Paper checks will be issued for 2 – 3 pay periods before changes to Direct Deposit are completed.
Submit original paper document:

Payroll System: University of Maryland
Agency Name: University of Maryland
Agency Number: 360222

Address/name change

Medical
- Medical benefits are now managed online through The Maryland Statewide Personnel System (SPS). Download this handy guide to help you access your benefits management portal.
Vision
Prescription Benefits
Dental
Flexible Spending Accounts

Tuition Remission
Life Insurance
Long Term Disability
Accidental Death and Dismemberment
Discounts on Business and Leisure Travel (Amtrak, Rental cars, BWI parking...)
Additional Benefits for all UMD employees

Click here for all UHR (University Human Resources) Forms: all forms

SAP Concur is the UMD solution for the travel request/approval process, travel booking, electronic receipt capture, expense management, and Travel Card reconciliation.

Concur replaces the ELF Travel Approval Request, the Travel Expense Statement system and TCMS.
Concur can be accessed via desktop and/or mobile application
Concur allows travelers to assign delegates who can assist them in booking travel and preparing expense reports.
UMD has created the online Concur Help Center to answer the most common questions.
To Log in to Concur, click here.

Faculty & Staff Resources

Payroll

Employment

Payroll Actions

New Employees

International Employees

Current Employees

Benefits

Healthcare

Retirement

Other Benefits

Travel Guidelines

SAP CONCUR TRAVEL AND EXPENSE MANAGEMENT